ISLS 2024 Terms and Conditions

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In general we will only offer refunds at our discretion in the following cases:

  • If a presenter can not come to the conference due to emergent issues such as travel disruptions, documented illness, etc., but we can accommodate presentation virtually, a maximum 20% refund will be issued.
  • If a regular attendee (non-presenter) can not come to the conference due to emergent issues, we may at our discretion offer no refund, a partial refund, or full refund at our discretion, influenced by the date of request and the nonrefundable costs incurred by the conference at that time.
  • If a remote only attendee who is not presenting does not attend the conference, no refund will be given.

In any case, a refund would be at maximum the amount paid by the registrant; participants whose registrations were partially or fully covered by other sources such as ISLS hardship committee funds, the career workshops program, the student volunteer program, are eligible for at most the amount paid by the registrant. No refunds will be issued unless requested before the closing of the conference on June 14, 2024. The conference can not issue refunds related to housing, travel, or other non-registration costs outside our control.

Data collection of Participant Data during Registration

The following data, subsequently called “participant data”, will be transmitted to us and stored during ISLS 2024 conference registration:

  • Name
  • Email
  • Institution
  • Country
  • Position
  • Member status

The purpose of data collection is to process your registration. We use your Email Address, Name, Institution, Position, and Country to connect you to our Conference Event Software Whova. We may use your participant data for organizational reasons to provide you with further information on workshops, documents or presentations from us or our speakers before, during and after the conference. The legal basis for this data processing is Art. 6 para. 1 lit. b GDPR.

Data processing is US-based and corresponding data protection guidelines apply.

Data collection of Participant Data during the Conference

ISLS 2024 is a hybrid in-person and online event. We will be using technology prior to, during, and after the event to leverage possibilities for you to engage & interact with fellow researchers and to support community building.

At ISLS 2024 the following event technologies will be used:

  • Whova Apps (US) will be used for presentations, session management and networking (Whova’s Data Privacy Policy)
  • (US) will be used for networking and community building (Gather’s Privacy Policy)
  • The International Society of the Learning Sciences is the data controller. You may exercise your rights as outlined in the GDPR, including your rights to access, of rectification, cancellation, limitation of processing, opposition, and of data portability. Contact ISLS: [email protected].

For any queries, please contact the local organizers via [email protected].

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